If you're a wedding photographer or videographer buried in inbox chaos, admin tasks, and everything in between, you don't have to keep doing it all yourself.
I work behind the scenes of a wedding photography business myself, so I know exactly what it takes to keep things running — the emails, the scheduling, the client follow-ups, the tasks that pile up while you're busy shooting and editing. Whether you need hands-on help with the day-to-day or a long-term partner to build out your systems, I step in where you need it most.
My goal is simple: to take the weight off your plate, one task or one system at a time.
Hi friend, I’M Karlee -
I help photographers simplify, streamline, and breathe again.
Get to know your new VA + OBM…
I'm Karlee, a virtual assistant and online business manager supporting photographers, videographers, and creative business owners behind the scenes.
After years of working inside a wedding photography business, I saw just how much goes into running one beyond the creative work — inbox management, scheduling, client communication, systems, and operations all play a role, and without support, they pile up fast.
Some clients just need reliable hands-on help to stay on top of the day-to-day. Others are ready for a bigger-picture partner to build sustainable systems and manage operations at a higher level. I offer both, and we'll figure out together which one actually fits where your business is right now.
How We Can Work Together
Support at every level, from a few hours a week to a full operational partnership.
Virtual Assistant Support:
Inbox and calendar management
Client communication and follow-up
Scheduling and CRM upkeep
Blog publishing and Pinterest management
Album design and delivery coordination
General admin and backend organization
Online Business Management:
Workflow and automation design
Systems audits and process building
Team and project oversight
KPI tracking and operational strategy
Hiring and onboarding support
…and more, depending on what your business needs most.
Whether you need someone to take tasks off your plate or a strategic partner to build out your systems, I meet you where your business is right now.
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Packages
VA EssentialsFor consistent, hands-on support
$900/month — up to 20 hours
Reliable day-to-day virtual assistant support for the tasks that quietly eat your time.
Inbox + calendar management with 24-48 hour response systems
Client communication and follow-up support
Invoicing, contracts, and document support
CRM upkeep and file organization
Weekly touchpoints to stay aligned
VA + Operations SupportFor growing photographers ready for more structure
$1,400/month — up to 40 hours
Everything in VA Essentials, plus deeper operational support to help your business run more smoothly.
Project and deliverable tracking
Blog publishing and Pinterest scheduling
Client onboarding support
Workflow and system improvements
Weekly progress updates and check-ins
OBM PartnershipFor established photographers and creative teams
Starting at $2,500/month — custom scope
High-level operational partnership for businesses ready for strategy and long-term growth.
Workflow and automation design
Team and project oversight
CRM setup and system integrations
KPI tracking and operational insights
Hiring and onboarding support
Monthly strategy and reporting calls
VA Starter ProjectFor photographers who need a focused fix
$450 flat rate
A great low-risk way to try working together before committing to a retainer.
Inbox cleanup + organization system
One workflow or automation built and tested
A simple systems audit with clear next-step recommendations
THE KZK EXPERIENCE IS RIGHT FOR YOU IF…
01
Your inbox, client communication, or backend tasks are pulling focus from the work you actually enjoy.
02
You need reliable, consistent support — whether that's a few hours a week or a full operational partner.
03
You want thoughtful help with your CRM, workflows, or content organization without having to micromanage.
04
Your blog, internal processes, or deliverables keep getting pushed aside as client work takes priority.
05
You're ready for your business to feel more organized, whether you're just starting to build systems or ready to scale what you already have.
06
You value working with someone who understands creative businesses and brings structure, clarity, and intention to the way things run.
FAQs
How do I know if I’m ready for operational support?
1
If your revenue is growing but your systems haven’t caught up, you’re likely ready. If you’re the bottleneck in every process, constantly putting out fires, or avoiding launches because the backend feels messy — it’s time.
Do you offer task-based VA support?
2
Yes — task-based VA support is a core part of what I offer, whether that's ongoing help with your inbox and scheduling or a one-time project like a systems cleanup. If you're further along and want a bigger-picture operational partner, that's available too through OBM support. We'll figure out together what level of support actually fits your business right now.
What level of business do you typically work with?
3
Most clients are established service providers generating consistent monthly revenue who are ready to scale sustainably. If you're still validating your offer, a foundational coach may be a better first step.
Do you require a retainer?
4
No — the VA Starter Project is a one-time, project-based option with no ongoing commitment. Most clients do find that consistent monthly support (VA or OBM) creates the best long-term results, but there's no requirement to start there.
Apply to work together.
Complete the inquiry form below to apply for ongoing support. Selected inquiries will be invited to a discovery call to explore next steps.
How We Work Together
Bringing someone into your business is a big decision- and it should feel aligned, clear, and strategic from the start. Here’s what the process looks like:
01
Submit Your Inquiry
Start by filling out the inquiry form.
This helps me understand your business, your goals, and where things may be feeling strained.
If it looks like we’re aligned, you’ll receive an invitation to book a call.
02
Strategy & Alignment Call
This isn’t just a “tell me what to do” call.
We’ll talk through:
What’s currently not working
Where your time is being drained
What growth you’re aiming for
What level of support makes sense
If we’re a good fit, I’ll outline what working together would look like.
03
Custom Support Plan
After our call, you’ll receive a tailored proposal whether that's a one-time project, a VA support plan, or a full OBM partnership that outlines:
Scope of support
Estimated monthly investment
Communication rhythm
Clear next steps
No vague packages. No guesswork. Just clarity.
04
Onboarding & Systems Review
Once you’re booked, we begin with a structured onboarding process.
This may include:
Systems audit
Tool access
Process review
Priority mapping
We identify quick wins and long-term improvements.
05
Ongoing Operational Support
From there, we move into consistent, focused support.
Depending on your needs, this may include:
Workflow development
CRM automation
Team coordination
Blog management
Backend organization
The goal?
To create a business that runs smoother and requires less of you in the day-to-day.