If you’re a wedding photographer or videographer who’s juggling client work, inbox chaos, admin tasks, and everything in between, you’re not alone. Running a business can quietly turn into a full-time job on top of the work you actually love.
I work behind the scenes of a wedding photography business, managing systems, workflows, and the not-so-glamorous tasks that keep everything running smoothly. I’ve seen how quickly burnout creeps in when you’re doing it all yourself and how powerful it is when you don’t have to.
My goal is simple: to take the weight off your plate. I help photographers and small business owners streamline their workflows, offload the tasks that drain their energy, and build businesses that support their life- not run it.
Hi friend, I’M Karlee -
I help photographers simplify, streamline, and breathe again.
Get to know your new OBM…
I’m Karlee, a virtual assistant and online business manager supporting photographers, videographers, and creative business owners behind the scenes.
After years of working inside a wedding photography business, I saw just how much goes into running a business beyond the creative work. Systems, workflows, client communication, timelines, and operations all play a major role and without structure, they can quickly become overwhelming.
What I love most is bringing clarity to the chaos. I’m deeply organized, detail-driven, and strategic by nature, and I enjoy building systems that allow business owners to step out of the day-to-day and focus on growth, creativity, and vision.
Today, I partner with wedding photographers and videographers as an Online Business Manager, helping manage operations, refine workflows, and create sustainable systems that support both their business and their life.
How We Can Work Together
Support that helps your business grow, not just stay afloat.
As a virtual assistant and online business manager for photographers and videographers I provide behind-the-scenes support that frees up your time and brings structure to your day-to-day operations. Whether you need help staying organized, improving client experience, or streamlining workflows, I step in where you need support most.
Here are some of the ways I can support you:
Administrative support & backend organization
Client experience, onboarding & gifting
Blogging, SEO support & Pinterest management
Album design & delivery coordination
Workflow optimization & system setup
Project and task management support
…and more, depending on what your business needs most.
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Packages
For thoughtful, light-touch backend support
$900 / month
Up to 20 hours per month
Designed for photographers who want reliable support with the everyday essentials without overcomplicating their workflow.
Zero missed inquiries and 24–48 hour response systems
Client and file organization
Invoicing, contracts, and document support
Consistent SEO visibility without you lifting a finger
Weekly touchpoints to stay aligned
For growing photographers ready to scale with support
$1,400 / month
Up to 40 hours per month
Everything in Foundation Support, plus elevated operational support to help your business run more smoothly and intentionally.
Project and deliverable tracking
Blog publishing and Pinterest scheduling
CRM upkeep and organization
Client onboarding support
Weekly progress updates and check-ins
For established photographers and creative teams
Starting at $2,500 / month
Custom scope based on your business needs
High-level operational partnership for businesses ready for structure, strategy, and long-term growth.
Workflow and automation design
Team and project oversight
CRM setup and system integrations
KPI tracking and operational insights
Hiring and onboarding support
Monthly strategy and reporting calls
THE KZK EXPERIENCE IS RIGHT FOR YOU IF…
01
Your inbox, client communication, and backend tasks are pulling focus from the work you actually enjoy.
02
You’ve started building systems, but maintaining them consistently isn’t sustainable on your own.
03
You want thoughtful support with your CRM, workflows, or content organization without having to micromanage.
04
Your blog, internal processes, or deliverables keep getting pushed aside as client work takes priority.
05
You’re ready for your business to feel more organized, profitable, and aligned without burning out.
06
You value working with someone who understands creative businesses and brings structure, clarity, and intention to the way things run.
FAQs
How do I know if I’m ready for operational support?
1
If your revenue is growing but your systems haven’t caught up, you’re likely ready. If you’re the bottleneck in every process, constantly putting out fires, or avoiding launches because the backend feels messy — it’s time.
Do you offer task-based VA support?
2
I focus primarily on systems, workflow development, and operational structure. While execution support is available, my role is to create long-term clarity — not just complete one-off tasks.
What level of business do you typically work with?
3
Most clients are established service providers generating consistent monthly revenue who are ready to scale sustainably. If you're still validating your offer, a foundational coach may be a better first step.
Do you require a retainer?
4
Ongoing support creates the most meaningful results. Select one-time projects are available when appropriate, but most clients benefit from structured monthly support.
Apply to work together.
Complete the inquiry form below to apply for ongoing support. Selected inquiries will be invited to a discovery call to explore next steps.
How We Work Together
Bringing someone into your business is a big decision- and it should feel aligned, clear, and strategic from the start. Here’s what the process looks like:
01
Submit Your Inquiry
Start by filling out the inquiry form.
This helps me understand your business, your goals, and where things may be feeling strained.
If it looks like we’re aligned, you’ll receive an invitation to book a call.
02
Strategy & Alignment Call
This isn’t just a “tell me what to do” call.
We’ll talk through:
What’s currently not working
Where your time is being drained
What growth you’re aiming for
What level of support makes sense
If we’re a good fit, I’ll outline what working together would look like.
03
Custom Support Plan
After our call, you’ll receive a tailored proposal that outlines:
Scope of support
Estimated monthly investment
Communication rhythm
Clear next steps
No vague packages. No guesswork. Just clarity.
04
Onboarding & Systems Review
Once you’re booked, we begin with a structured onboarding process.
This may include:
Systems audit
Tool access
Process review
Priority mapping
We identify quick wins and long-term improvements.
05
Ongoing Operational Support
From there, we move into consistent, focused support.
Depending on your needs, this may include:
Workflow development
CRM automation
Team coordination
Blog management
Backend organization
The goal?
To create a business that runs smoother and requires less of you in the day-to-day.